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How to hire a virtual assistant

When you hire a virtual assistant to help with your business, you must be 100% sure that you have the right person for the job.

The Process

Create a list of tasks that you would like your virtual assistant to take on. Once you have established exactly what duties you want to have your VA complete, write out a job outline and determine the number of weekly hours you anticipate you will need your VA to perform. Include a detailed job description including the skills and proficiency required in handling applications such as Word, Excel and Outlook. The more exact you are with your work description, the better chance you have at finding the right fit.

Next, reach out. There are several websites you can use to advertise. Some of the most popular job ad website are Upwork.com, Craigslist.com, OnlineJobs.ph, Freelancer.com, Elance.com and VARecruit.com. These websites can connect you to thousands of freelance workers by posting your job ad.

Questions to Ask Your VA

Once you start receiving applications you should be able to narrow the field to a point where you have a shortlist of potential candidates. A Skype interview with each shortlisted candidate is advisable. This will help you assess the VA’s communication skills, personality, enthusiasm and his or her work environment. Before you begin, give the applicant a brief about your business and your story. Let them know what you’re doing, how long you’ve been in the industry and why you are looking for a virtual assistant.

how to hire va

  • Some of the most common questions you can ask an applicant are below:
  • How long have you worked as a VA? This is to gauge how much experience an applicant has and whether he or she understand your needs as a business owner. Generally the more experience a employee has the easier it will be to onboard them and get them up to speed.
  • What are your previous work experiences and skill sets? Find out what they have accomplished previously and where their expertise lies. Dig deep into the projects they have handled to form some instincts about whether they are the right person for the job. You may find a good all rounder who is up to changing tasks to suit your business needs.
  • What are your hobbies? Do you have a family? Getting to know an applicant in a personal level is important. It shows them that you care and it could also be something that translates well into the work environment
  • What is your hourly rate and work hours? Discuss pay and and working arrangements to make sure you are both comfortable. If you require the VA to work specific hours, be sure they are able to comply if they might end up working a ‘’graveyard shift’’. Pay periods are worth discussing too. Most VAs get paid biweekly but you can also send wage on a monthly and weekly basis.
  • Why are you interested in this job? This is one question that will help to see if you have connected with a candidate or not. If the applicant is unable to express why they want the job you’re offering, then they probably are not the right fit.

Make a Job Offer

At the end of each interview, you should have a good idea of if the applicant is cut for the job. Offering the virtual assistant job can be done over Skype or by email. Make sure you provide written details of pay, payment schedule and provide any contracts of employment that your company may or may not require.

Give the virtual assistant time to settle in and provide them with everything they need to get started. Make them feel a part of the team and communicate on a regular basis so the VA doesn’t feel lost with what they are doing.

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